Area Committee Reports History
Committee Reports from Past Assemblies
Below are all historical reports digitally submitted by Committees since we implemented digital report submission. This is not a full history of all Committee reports.
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Assembly: 4th Quarter
Committee Chair: Anthony B
Committee: Website Chair
Thanks for allowing me to serve as your Area 37 Website committee chair.
We had a great committee meeting. We had 3 members plus me in attendance.
We’re happy to announce we are rolling out a software system to allow DCM’s a way to change meeting listings in their District without having to contact the web committee. This will ensure changes are made and passed into the Meeting Guide App much quicker and with more accuracy than our current method of emailing the Web chair and relying on the chair to make changes when they have time. We are starting with 4 districts (10, 11, 12, 33) to work out the bugs and will then roll it out to all Districts who wish to participate. If you are a DCM and would like to get access to the system, please contact [email protected].
We have 3 seconded motions coming out of committee to make changes to the structure manual. These are mostly to bring the structure manual inline with how things currently work with regard to the website and one change is in the interest of allowing events to be listed on the website that come from official service entities “down the triangle”. The motions are as follows:
Current language
A password-protected area is available and should not be confused with the “public” area of the website. The purpose of the members-only area will be to archive anonymity-protected newsletters, minutes, the Area Service Manual, and other service documents as needed. The username and password to gain online access will be distributed by persons attending assembly meetings and through the quarterly newsletter.
Change
A password-protected area is available and should not be confused with the “public” area of the website. The purpose of the members-only area will be to archive anonymity-protected newsletters, minutes, the Area Service Manual, and other service documents as needed. The username and password to gain online access will be made available to any member who registers for an account on the Area 37 website by providing all required information. To minimize non-member access, the information provided will be checked for accuracy and approved by the Website Committee before the user may gain access.
Why?
Due to changes in how the website works, this language reflects how we currently enforce password policies for the members only area.
Current language
Area 37 groups and districts may post flyers and announcements about A.A. related events in their community to the public Calendar of Events of the website provided that the webmaster, or a member of the Website committee, proofs the flyer for its authenticity before posting and that there is a disclaimer at the top of the page stating that Area 37 may not be responsible for the content or events.
Change
Area 37 groups and districts, and other official entities within the AA service structure, including regional assemblies, GSO, and the General Service Conference may post flyers and announcements about A.A. related events in their community to the public Calendar of Events of the website, provided that the webmaster, or a member of the Website committee, proofs the flyer for its authenticity before posting and that there is a disclaimer at the top of the page stating that Area 37 may not be responsible for the content or events.
Why?
To include events related to Area 37, while upholding the policy that limits listings to events within or directly connected to Area 37.
Current language
The website will contain meeting information for all registered groups that wish to be listed within the service area of Mississippi (Area 37)
Recommended Change
The website will contain meeting information for all groups, registered with GSO, or meetings provided by a DCM or recognized Central Office Manager, that wish to be listed within the service area of Mississippi (Area 37)
Why?
- The current language just says “registered groups” this is a little vague. Registered with whom?Clarifying this to “registered with GSO” communicates the intention in a clearer way.
- Not every group is registered with GSO. In keeping with the 4th tradition, Area 37 may not want enforce registration to be listed, though we may want to encourage groups to get registered. Allowing a DCM or Central Office manager to request a meeting be listed allows new meetings and non-registered groups to be listed that otherwise doesn’t meet the criteria of being registered with GSO.
Anthony B,
Web Committee Chair, Area 37, Panel 74